Ruby® Receptionists has provided personalized live, virtual receptionist services to small businesses throughout North America since 2003. Our delightful receptionists paired with smart technology has made Ruby a platform by which small businesses can deliver exceptional customer experiences and grow their businesses.
For more than a decade, Ruby Receptionists has created stellar first impressions for our customers. After receiving rave reviews from our first customers about how much callers enjoyed talking to us and the positive effect our service had on business growth, we realized there was a clear desire for people to connect with one another. We’ve been building on this idea ever since.
Our mission is to preserve and perpetuate real, meaningful connections in an increasingly technology-focused, virtual world.
We carry out this mission by coming into work every day excited to deliver exceptional experiences. Our receptionists’ delightful service is further enhanced by our proprietary technology, resulting in highly personalized interactions that go above and beyond for our customers and their callers.
We see every call as an opportunity to make someone’s day, to make someone feel heard, and to build the trust that helps our customers win business.
Our five core values are how we deliver on this promise. Launched in 2009 during one of the largest economic downturns in recent history, this set of values changed Ruby forever.
We’re a happy bunch, and we thrive on making others happy. Any interaction, however brief, is a chance to make a positive impression for our customers, so we put care into each detail, from the words we choose to our tone of voice. We believe happiness has a ripple effect: treat people with kindness, and they’re likely to share that kindness. For us, success isn’t measured by the number of phone calls answered, but the number of real, meaningful of connections made on behalf of our customers.
We’re about more than answering phones—we’re about creating experiences. We take every opportunity to anticipate needs and provide solutions before we’re asked. Nothing gives us a bigger kick than surprising and delighting our customers and their callers. We consider “fine” a four-letter word—our goal is “WOW!”
When our customers win, we win. We understand what an honor it is for customers to trust us with their calls, and we’re privileged to be the warm, reliable voice their callers depend on. We enjoy sharing our culture with customers, as well as hearing about their successes. Our customers don’t view us as faceless operators, but part of their team, and we view them as part of ours. We’re in this together.
We believe smart technology has the power to enrich personal connections, therefore improving and refining our service is a constant pursuit. If there’s a way to better the lives of our customers and help their businesses prosper, we’ll find it. “That’s the way it’s always been done” is not a reason to keep doing what we’re doing. Our innovation is fueled by the ideas, dreams, and goals of everyone our team—customers and coworkers alike.
Change inspires us, and learning is a lifelong passion. We adapt, transform, and are energized by what lies ahead for our customers and ourselves. We’re risk-takers at heart, and each decision makes us wiser. In every choice we make, we’re driven by a desire to help our customers, callers, and coworkers flourish.
2017 Double Lighthouse Award
Portland Business Journal
Fastest-Growing Private 100 Companies
Portland Business Journal (2008-2017)
Top 5 Best Small Business to Work For in U.S.
Top 100 Best Companies to Work for in Oregon
Oregon Business Magazine (2010-2017)
2016 Growth Stage Company Award
Oregon Entrepreneurs Network
100 Best Green Companies in Oregon
Oregon Business Magazine (2010-2013)
Top 10 Oregon Most Admired Companies, Across All Industries
Portland Business Journal (2016)
6,000Small businesses in North America rely on
Ruby to provide great customer service
“I work out of my house, so it makes it appear as though my business is much larger. People respond with a higher level of respect for my time rather than thinking I’m a one-person firm whom they can call anytime.”
—Karin Conroy, Conroy Consults
“Ruby Receptionists are remarkably friendly and courteous. With an office that receives a number of incoming calls daily, very unpredictably, Ruby steps up to help us manage the call volume. They help us maintain a personal touch to every call while being extremely cost effective.”
—Paul Banister, All State
“Ruby has greatly increased the efficiency of our business. Maintaining professional, customer-facing phone reception and connectivity is a key to our success – Ruby has made that facet of our business amazing. Having well demonstrated their professionalism and customer service, I cannot imagine running my business without them.”
—Derek Zahler, Colorado Pipeline Rehabilitation
“My phone line is my lifeline. Using Ruby has almost doubled my client retention rate, lowered my overhead, and allows me to be where I need to be for my practice without worrying about incoming calls. Other services I have tried in the past do not come close to Ruby.”
—Richard Jaffe, The Law Office of Cohen & Jaffe
“Ruby’s fantastic receptionists are a key part of my commercial real estate team. They efficiently handle my inbound calls with an awesome combination of professionalism and spunk. With Ruby on my side, I can be sure that I’ll never miss an opportunity.”
—Bill Vogel, Third Coast Commercial Real Estate
“We signed up with Ruby in 2012, and have never looked back. Their responsiveness is always outstanding, and their customer service is the best I have ever seen. The receptionists who actually answer the phone are always highly professional and represent our company to callers effectively.”
—Brian Kirchler, RxSafe