If you checked out last Thursday’s blog post, you already know that Ruby® Receptionists loves Microsoft SharePoint. When they’re not answering phones, our brilliant virtual receptionists look to SharePoint for training and socialization. In fact, our entire staff relies on SharePoint to share information and ideas, and we’ve found it to be an indispensable tool. SharePoint has all sorts of amazing features that can make office life a whole lot easier — just do a quick Internet search for “SharePoint” and you’ll see what I mean. Here are just three of the awesome ways SharePoint can make meetings more efficient:

1. Before you meet. Say goodbye to that “What did I want to talk about?” business — a SharePoint list is a great way for you and your teammates to keep track of the topics you want to discuss during your next meeting. When genius strikes, just make a quick addition to the list!

2. While you meet. Review your topic list during the meeting and presto! Instant meeting agenda! Open topic suggestions, and from there, you can make notes about your discussion, assign tasks to various team members, set a date for a follow-up, and close issues if resolved. When you need to refresh your memory about the details of a meeting, it’s as easy as navigating to that list again. See, I told you SharePoint is great!

Sharepoint discussion board
Here’s a screenshot from one of our SharePoint discussion boards

3. Instead of meeting. When you can’t cram the necessary collaboration into a meeting, a SharePoint discussion board is a great way to continue a conversation off-line. Discussion boards allow you to come and go from a virtual meeting, devoting a few minutes to the conversation here and there and returning with fresh eyes each time. No more pressure to reveal all your great ideas during an hour-long span!

Do you use SharePoint? We’d love to learn how your team uses this fantastic tool. Tweet us @callruby and share your experience!