Party Planning Tips
The Ruby Holiday Party 2009

I love the holidays, don’t you? Something kind of magical happens that creates a grand sense of togetherness…or maybe it’s the eggnog – who knows? The point is, this is a great time of year to get your team together, reflect on a year of hard work and celebrate the New Year with a holiday party! Our virtual receptionists look forward to this shindig all year, and over time, we’ve developed a few key takeaways. Here are 3 quick tips to make your party a smashing success without the stress! 

  1. Mind Map Software. This is a handy tool to help you visualize your brainstorming process. And after creating a mind map you can import it into Microsoft Excel. Once there, you can easily create a task list and assign responsibilities and due dates and even organize your shopping lists so that you stay on track!
  2. Pick a Theme. Don’t feel limited to season-based themes like “Winter Wonderland” — it can be anything that inspires you! This year, peacock feathers sparked my imagination with their unique shape and vibrant color tones. For our holiday party invitations we used an image of a feather, and our table settings and centerpieces will be centered around a beautiful jewel tone color scheme.
  3. Write a “Request for Proposal” (RFP). Send an email with all the details of your event to your potential locations and vendors. See this adaptable list of what you should include. The RFP will help you get the most clear and accurate quote by establishing clear expectations with your event space and vendors.

Organization is key to throwing a wow-worthy party, and with these tools, your get-together is sure to be epic. Happy holidays and happy party planning!