The Little Ways Remembering Someone’s Name Can Build Your Brand or Customer Loyalty

Today’s guest blog post comes to us from Mike Stack, the Area Manager of Dale Carnegie Training® for Oregon & SW Washington. He has been with Dale Carnegie since 1985.

I recently took a pair of my favorite dress shoes into (New Shoes in Tigard, Oregon) to get the worn down heals replaced. It seems like I take a pair in at least once a year. When the store owner took in the shoes he smiled and said, “Nice to see you again,” I was surprised he recognized me since it’s a once a year deal for me and he had four others in the shop. I was impressed. When I picked up my shoes a few days later – which looked brand new by the way – I gave the owner my claim slip where my name was printed at the top. He looked at my claim skip, looked back at me and said “Hi Mike, let me get those for you.” My name was printed on the top of the claim slip and was in plain view, but he took that extra step of calling me by name which I did like. I recommend Don to anyone needing shoes repaired. He cares about his customers and does excellent work.

Why did Don make an impact on me? A Dale Carnegie principle from his book How To Win Friends and Influence People states: “Remember that a person’s name is to that person the sweetest and most important sound in any language.” It’s true for me, and I know it is true for you! We like our name.

I have been blessed to be a trainer for The Dale Carnegie Course for just over 25 years and we begin each course with tools for remembering names. I ask the same question at the beginning of every course I teach which is “Who here says they are horrible at remembering names?” The majority of hands in the room always go up. Remembering names is a challenge for most of us. If we tell ourselves we are bad at something it can become a self fulfilling prophecy. We need to have the right attitude for remembering names. Here are a few quick things you can do to remember names:

• You have to want to remember the person. The tools for names will be easier.

• Tell yourself that it’s like you to remember names and that you are good at remembering names.

• Stop thinking about yourself when meeting someone new and focus on them (you already know and like your name; you don’t need to remember that). Get a good visual impression.

• Try repeating their name if you can by first confirming you have it correct, then repeating the name several times in your mind. If possible, introduce the person to someone else.

• The strongest, and yet for some most difficult, tool to use is to create a mental image or association of the person.

Remembering names is a skill. It’s a skill that takes time for most of us to get better at doing. It is like any skill activity: fly fishing, golf, tennis, mountain climbing, or knitting; these are all things that need practice.

One social benefit is that others will consider you a genuine person because you took the effort and time to remember their name.

The benefit in business is showing your customer or prospective customer you care about them as a person, not just a new account. People like to do business with those they know, they like, they trust or are friends. We remember our friends’ names.

Make it a goal of yours in 2012 to remember just one new person’s name a week. This is not an all or nothing deal. Start slowly, build your confidence, and you too can develop brand and customer loyalty.

When people take the time to remember us, we remember them and their organizations. Remembering a customer or client’s name may be your best form of advertising.

Make 2012 your best year to date!

Dale Carnegie Training helps individuals improve key soft skills such as: Communications and Presentations, people skills, transformational leadership, sales, and management. The goal is for individuals to take these new performance shifts back to their organizations and improve the overall performance of the company. Dale Carnegie Training has been in business since 1912 with over 8 million graduates, and Ruby’s Director of Culture, Sarah Sackett, recently completed the course — we highly recommend it!

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Tips for Gathering Customer Feedback

Jason Lander - Founder & CEO of Hively

Jason Lander - Founder & CEO of Hively

Guest blogger Jason Lander is the Founder and CEO of Hively. Hively lets your customers give you real-time feedback with 1 click, at their convenience. Ruby® will soon be incorporating Hively’s interface into our Problem Solver & Happiness Makers’ email signatures to get real-time feedback on how we’re doing. We asked Jason for his advice on what other small businesses can do to get stellar feedback.

How many times a week do you get this email? “Will you please take a few minutes to fill out our survey?” My personal email inbox currently holds requests for survey feedback from more than 10 companies. Apple’s in there, a hotel, two retailers, a car company, etc.

The key to success for any business is to keep your customers happy. Yet, measuring customer happiness can be a challenge. For over a decade I’ve worked with various methods for measuring customer happiness including surveys, public support forums, phone calls, the Net Promoter Score, etc. Over time, I watched my customer engagement rates decrease dramatically and the feedback become less and less relevant.

They main issue I’ve discovered is that customer satisfaction surveys rarely provide you the data you need to improve your business. Surveys are time consuming to administer and time consuming for customers to complete. Furthermore, the data gathered isn’t actionable because it’s often aggregated and the responses come in too far after the touch point with the customer.

So what’s a company to do? Our suggestion? Ask the right question at the right time. Here are some tips for effectively gathering customer feedback.

The first tip – ask one question and one question only. It’s always tempting to ask more, but why ask more when one will do? Ask one question with a simple answer choice and allow your customers to leave additional details if they want.

Tip number two – ask specific questions about a person or a product, not a general “how do you like our company?” General questions are too vague and are better suited for things like the Facebook ‘Like’ button. Asking specific questions about how one of your employees did resolving an issue or how your new product performed, provide you with much better feedback.

Our third tip – ask the question at the right time. There are several touch points you have with your customers that offer excellent opportunities to ask for feedback. For example:

After a product demo or training. It’s always good to get feedback after a demo or training to make sure your audience understood the information presented.

After initial set up. Once a new customer is up and running with your product or service, it’s an excellent time to ask for feedback. Talking to a new customer here can help overcome any initial frustration that might naturally exist when getting started with something new.

After the first 30 days. After your customers have been using your product or service for 30 days they should be in full swing. This is a great time to get initial impressions. If there are any issues, you’ll be able to address them quickly without the risk of losing a new customer.

After any phone call. Any time you speak with a customer on the phone, especially if they’re asking a question or reporting an issue, it’s always a good idea to send them a follow up email. In this email, give them assurance you’ve understood them be summarizing your discussion and take this opportunity to ask for feedback.

After cancellation. Losing customers is not something anyone wants to talk about. But let’s be honest – it happens. When it does, don’t run from it. Instead, take it as another opportunity to improve by asking for some final feedback. Who knows, you might just win them back!

Our final tip – provide your customers with a way to provide you real time feedback at their convenience. If you’re just asking customers for feedback when it’s convenient for you you’re missing a lot of opportunities. Be sure the mechanism you’re providing delivers customer feedback to you in real time and that you follow up in a timely manner. This helps your customers know you take their issues seriously.

Asking the right question at the right time gains you invaluable insight into your customer happiness. You’ll learn things about your customers, products and services that have a major impact on your business as a whole. So start asking your customers for more feedback, at the right times and start improving your customer happiness.

Learn more about Hively at http://teamhively.com/. Readers of this blog also get a chance to try Hively free for 60 days with any subscription plan by entering the code ‘CALLRUBY‘ (without quotes) during the payment process.

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How to Handle Customer Feedback on Social Media

Michael Reynolds, CEO of Spinweb

Michael Reynolds

Guest blogger, and Ruby clientMichael Reynolds is President/CEO of SpinWeb, a professional website design, website development, and online marketing firm located in the beautiful city of Indianapolis, Indiana. SpinWeb specializes in non-profit website design and corporate website design, as well as content marketing strategies. Michael is also an Internet marketing speaker and gives regular presentations on marketing, technology, and social media. Michael loves tennis, sushi, and all things Apple.

Running a business means opening your brand, your team, and yourself to scrutiny. As a business owner, your goal is to serve your customers, make them happy, and be profitable.

Social media allows your customers to connect with you in ways that were not possible before. With the click of a mouse or a smart phone, your customers can send you real time feedback on how you are doing. What is even more significant is the fact that they can also share their opinions with hundreds, or even thousands of people at once.

Scary? Perhaps. But smart business owners will see this as an opportunity to improve service, strengthen the company’s brand, and increase loyalty.

So what do you do when a customer gives you feedback via Twitter or Facebook, or your blog?

Respond. A common theme in social media is “your customers will talk about you whether you are there or not.” Just because you are not actively using social media does not mean your customers won’t talk about you. If you are actively engaged, however, you will have the opportunity to respond. When a customer give you feedback by posting a comment on your blog, Facebook page, or Twitter account, it’s important to respond and show that there is a real person behind the brand. If you don’t, it makes your company look disengaged and apathetic. Be sure to monitor your brand online to keep track of who is talking about you.

Tell your team about it. When you get positive feedback via social media, not only is it important to respond, but it’s also a great idea to let your team know. It feels good to get positive feedback from your customers and helps your team see that the work they are doing pays off and is makes your customers happy. On the flip side, if you get negative feedback, use it as an opportunity to help your team see what areas of your business need improvement.

Take the high road. It’s always frustrating to get negative feedback, especially in social media where everyone can see it. Though it can be tempting to fight back and express your frustration publicly, this almost always ends in disaster, as Nestle found out last year. Always respond with a polite, professional tone and keep the discussion focused on the issue. Try to figure out what has made your customer upset and do whatever you can to fix the issue. Even if it’s not your fault, remain calm and continue to work toward resolving the problem. Never personally attack a customer or use sarcasm to respond to negative feedback. Stay positive and your company will look professional and helpful, which will earn you goodwill.

Hiding from customer feedback in social media is not really a viable option, so it’s a good idea to embrace the idea and participate as much as possible. Be ready to respond, reward your team for positive feedback, and understand how to handle negative feedback. Remember, thousands of people are potentially watching every conversation between you and your customers on social media so a positive and professional approach will strengthen your brand and may just grow your business, as well.

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What Would Show Up on Your Scouting Report?

Guest blogger Diane Ebersole is a Practice Management Advisor for the State Bar of Michigan, advising members on law practice management issues and resources. She has an extensive background in information technology and is a member of the ABA eLawyering Task Force. For more tips, look for her regular Tip of the Week series in the Michigan Bar’s Practice Management Resource Center.

Make sure your reputation is top-notch!

Photo by the Boston Public Library

We’ve all heard of scouting reports. In sports, it refers to the review of new talent or an opposing team; scouts collect data to inform their general managers and make theirs a winning season.

Recently I heard the term in reference to looking for information regarding a person or service on a listserv. You might send out an inquiry about a new SaaS (Software as a Service) application; for example, “Has anybody tried Solution 32 — what are the pluses and minuses?” Or perhaps you need information about where to take your car for service — is the garage reliable, clean, and courteous? Or overpriced?

No doubt these “scouting reports” are useful when researching services, but what prompts list mates to respond to your query? Usually it’s one of two things; personal experience or reputation. If reputation is, as Dictionary.com puts it, “the estimation in which a person or thing is held, especially by the community or the public generally; repute,” how can you manage your own reputation, or your own “scouting report”?

In a time when your reputation can be destroyed online in a nanosecond, here are a few tips for cultivating a sterling rep:

Be an excellent listener. In person, on the phone, in every interaction, respectfully listen, and those you interact with will appreciate you for it (and share their positive experience with others!).

Keep your promises and respond in a timely fashion. If you set yourself a deadline that you can’t keep, check in with the other party as soon as you know. Most people just like to be in the loop.

Secure your Facebook page. There seem to be more Facebook privacy settings by the day, but for now, Zack Whittaker lays out a definitive guide to sharing only what you’d like to share.

Be vigilant about how you are portrayed in Facebook photos. You can set notifications to make sure you know exactly which photos are being posted of you the second they’re posted.

Accept the responsibility for mistakes made by those you supervise. People respect honesty and transparency, and if you acknowledge concerns and do your best to mollify the situation, your effort won’t be forgotten.

Write with civility. Remember every written word has the potential to go viral. Think “reputation” with every interaction and your scouting reports will always be glowing!

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