The Little Ways Remembering Someone’s Name Can Build Your Brand or Customer Loyalty

Today’s guest blog post comes to us from Mike Stack, the Area Manager of Dale Carnegie Training® for Oregon & SW Washington. He has been with Dale Carnegie since 1985.

I recently took a pair of my favorite dress shoes into (New Shoes in Tigard, Oregon) to get the worn down heals replaced. It seems like I take a pair in at least once a year. When the store owner took in the shoes he smiled and said, “Nice to see you again,” I was surprised he recognized me since it’s a once a year deal for me and he had four others in the shop. I was impressed. When I picked up my shoes a few days later – which looked brand new by the way – I gave the owner my claim slip where my name was printed at the top. He looked at my claim skip, looked back at me and said “Hi Mike, let me get those for you.” My name was printed on the top of the claim slip and was in plain view, but he took that extra step of calling me by name which I did like. I recommend Don to anyone needing shoes repaired. He cares about his customers and does excellent work.

Why did Don make an impact on me? A Dale Carnegie principle from his book How To Win Friends and Influence People states: “Remember that a person’s name is to that person the sweetest and most important sound in any language.” It’s true for me, and I know it is true for you! We like our name.

I have been blessed to be a trainer for The Dale Carnegie Course for just over 25 years and we begin each course with tools for remembering names. I ask the same question at the beginning of every course I teach which is “Who here says they are horrible at remembering names?” The majority of hands in the room always go up. Remembering names is a challenge for most of us. If we tell ourselves we are bad at something it can become a self fulfilling prophecy. We need to have the right attitude for remembering names. Here are a few quick things you can do to remember names:

• You have to want to remember the person. The tools for names will be easier.

• Tell yourself that it’s like you to remember names and that you are good at remembering names.

• Stop thinking about yourself when meeting someone new and focus on them (you already know and like your name; you don’t need to remember that). Get a good visual impression.

• Try repeating their name if you can by first confirming you have it correct, then repeating the name several times in your mind. If possible, introduce the person to someone else.

• The strongest, and yet for some most difficult, tool to use is to create a mental image or association of the person.

Remembering names is a skill. It’s a skill that takes time for most of us to get better at doing. It is like any skill activity: fly fishing, golf, tennis, mountain climbing, or knitting; these are all things that need practice.

One social benefit is that others will consider you a genuine person because you took the effort and time to remember their name.

The benefit in business is showing your customer or prospective customer you care about them as a person, not just a new account. People like to do business with those they know, they like, they trust or are friends. We remember our friends’ names.

Make it a goal of yours in 2012 to remember just one new person’s name a week. This is not an all or nothing deal. Start slowly, build your confidence, and you too can develop brand and customer loyalty.

When people take the time to remember us, we remember them and their organizations. Remembering a customer or client’s name may be your best form of advertising.

Make 2012 your best year to date!

Dale Carnegie Training helps individuals improve key soft skills such as: Communications and Presentations, people skills, transformational leadership, sales, and management. The goal is for individuals to take these new performance shifts back to their organizations and improve the overall performance of the company. Dale Carnegie Training has been in business since 1912 with over 8 million graduates, and Ruby’s Director of Culture, Sarah Sackett, recently completed the course — we highly recommend it!

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Customer (DIS)Service: What’s Lacking and How to Get It Back

CNBC recently aired a special entitled “Customer (DIS)Service: A Maddening Look at the State of Customer Service” where they shined a spotlight on the customer service provided by outsourced call centers, waiters, retailers, recorded menu options, and a host of other industries. Not surprisingly, most of what they found left much to be desired. Man-on-the-street interviews showed an overwhelming frustration with regards to customer service, or as CNBC puts it, “customer disservice.” For all the advancements in technology — computers, databases chock-full of information, sophisticated phone systems — it seems that customer service has actually declined over the years. But why? And why is customer service so important for businesses, anyway?

To answer the first question, we think interviewee Shaun Belding, author and CEO of The Belding Group, put it best: “All the technology was designed to connect us to each other. And that’s what we did. But we lost the beauty of connecting with each other.” Since our interactions these days are often over the phone, it’s easy to become disassociated – they’re just a name and a disembodied voice, right? However, missing that opportunity to connect is missing an opportunity to make a person’s day better, maybe even your own, and certainly make a good impression for your business. You never know who that voice may be attached to: the next evangelist for your company, someone who’s having a rough day that you could cheer up, your neighbor?

In thinking about personal connections, it reminded me of a call I took when I first started at Ruby as a virtual receptionist. We take calls from businesses across North America, and this particular business happened to be on the East Coast. In the course of taking a message for the client, I learned that the caller was from my hometown of Huntington Beach, California, and not only that, he lived at the same intersection as my childhood home! What are the odds? We had a lovely chat about the area and the lively Main Street, and we both ended the call smiling. It could’ve been a very rudimentary call; I could’ve simply taken a message, and we could’ve gone our separate ways. But I wouldn’t have remembered it nearly three years later, and my caller wouldn’t have been nearly as happy.

When people make a personal connection or have an extraordinary experience with a business, they not only become loyal to that company, they’re going to want to talk about it. They’ll tell their friends, colleagues, and family about how someone went above and beyond for them or invested in them or just plain listened to them. Word of mouth – whether it’s positive or negative – can spread like wildfire.

Making meaningful connections with callers and clients isn’t something extra, a nicety; it’s something to cultivate, and it’s imperative to the success of our business. In fact, we put it at the very top of our Ruby Hierarchy of Service Pyramid. Making meaningful connections is at the crux of truly outstanding service, and as ING Direct CEO Peter Aceto said at the end of the CNBC special, “Customer service is the new marketing. It’s the only differentiator businesses have left.”

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Tips for Gathering Customer Feedback

Jason Lander - Founder & CEO of Hively

Jason Lander - Founder & CEO of Hively

Guest blogger Jason Lander is the Founder and CEO of Hively. Hively lets your customers give you real-time feedback with 1 click, at their convenience. Ruby® will soon be incorporating Hively’s interface into our Problem Solver & Happiness Makers’ email signatures to get real-time feedback on how we’re doing. We asked Jason for his advice on what other small businesses can do to get stellar feedback.

How many times a week do you get this email? “Will you please take a few minutes to fill out our survey?” My personal email inbox currently holds requests for survey feedback from more than 10 companies. Apple’s in there, a hotel, two retailers, a car company, etc.

The key to success for any business is to keep your customers happy. Yet, measuring customer happiness can be a challenge. For over a decade I’ve worked with various methods for measuring customer happiness including surveys, public support forums, phone calls, the Net Promoter Score, etc. Over time, I watched my customer engagement rates decrease dramatically and the feedback become less and less relevant.

They main issue I’ve discovered is that customer satisfaction surveys rarely provide you the data you need to improve your business. Surveys are time consuming to administer and time consuming for customers to complete. Furthermore, the data gathered isn’t actionable because it’s often aggregated and the responses come in too far after the touch point with the customer.

So what’s a company to do? Our suggestion? Ask the right question at the right time. Here are some tips for effectively gathering customer feedback.

The first tip – ask one question and one question only. It’s always tempting to ask more, but why ask more when one will do? Ask one question with a simple answer choice and allow your customers to leave additional details if they want.

Tip number two – ask specific questions about a person or a product, not a general “how do you like our company?” General questions are too vague and are better suited for things like the Facebook ‘Like’ button. Asking specific questions about how one of your employees did resolving an issue or how your new product performed, provide you with much better feedback.

Our third tip – ask the question at the right time. There are several touch points you have with your customers that offer excellent opportunities to ask for feedback. For example:

After a product demo or training. It’s always good to get feedback after a demo or training to make sure your audience understood the information presented.

After initial set up. Once a new customer is up and running with your product or service, it’s an excellent time to ask for feedback. Talking to a new customer here can help overcome any initial frustration that might naturally exist when getting started with something new.

After the first 30 days. After your customers have been using your product or service for 30 days they should be in full swing. This is a great time to get initial impressions. If there are any issues, you’ll be able to address them quickly without the risk of losing a new customer.

After any phone call. Any time you speak with a customer on the phone, especially if they’re asking a question or reporting an issue, it’s always a good idea to send them a follow up email. In this email, give them assurance you’ve understood them be summarizing your discussion and take this opportunity to ask for feedback.

After cancellation. Losing customers is not something anyone wants to talk about. But let’s be honest – it happens. When it does, don’t run from it. Instead, take it as another opportunity to improve by asking for some final feedback. Who knows, you might just win them back!

Our final tip – provide your customers with a way to provide you real time feedback at their convenience. If you’re just asking customers for feedback when it’s convenient for you you’re missing a lot of opportunities. Be sure the mechanism you’re providing delivers customer feedback to you in real time and that you follow up in a timely manner. This helps your customers know you take their issues seriously.

Asking the right question at the right time gains you invaluable insight into your customer happiness. You’ll learn things about your customers, products and services that have a major impact on your business as a whole. So start asking your customers for more feedback, at the right times and start improving your customer happiness.

Learn more about Hively at http://teamhively.com/. Readers of this blog also get a chance to try Hively free for 60 days with any subscription plan by entering the code ‘CALLRUBY‘ (without quotes) during the payment process.

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3 Reasons to Follow a Phone Call With an Email

Follow every phone call with an emailAt Ruby® Receptionists, we’re not just about phone answering — from our virtual receptionists to our managers, the entire Ruby crew is constantly seeking new ways to impress our clients, our callers, and everyone we interact with. We’re not your typical answering service, and we’re always looking for ways to show it. One way our Client Services Team shows their devotion to excellent customer service is by following every phone call from a client with an email to that client. Here are three reasons why you might want to do the same:

1. To riterate information. A follow-up email is a great way to make sure your client is heading in the right direction. If you relayed a telephone number, web address, email address, driving directions, or, well, just about anything during your conversation, do your client a favor and send an email with that same information. A post-call email is the perfect way to confirm an important date or meeting, à la “Nice chatting with you today! I’m looking forward to our lunch on the 12th.”

2. To provide additional information. Forget to mention a bit of helpful info during your conversation? No worries! Include it in your follow-up. It takes just a minute or two to write an email, and the information you include might be a big boon to your client. Who doesn’t appreciate a bit of extra help?

3. To wow ‘em. Maybe there’s more you’d like to say after a phone call ends, and maybe not — it really doesn’t matter. Regardless of whether it’s four paragraphs or just a few words, a follow-up email is an excellent way to show your client you care. Kind sentiment goes a long way these days, and considering how easy it is to send an email, there’s just no reason not to follow a conversation with a friendly message. And you don’t have to rack your brain coming up with something to write — a simple “It was great to talk to you” goes a long way.

Do you follow up every phone call with an email? Tell us how it’s working for you in the comments below!

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